Young Visionaries Opportunity
We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
$15.00 hour
Monday-Friday 9am-4pm
Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.
Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
  Serve as the point person for office manager duties including:
    Maintenance
    Mailing
    Supplies
    Equipment
    Bills
    Errands
    Shopping
  Schedule meetings and appointments
  Organize the office layout and order stationery and equipment
  Maintain the office condition and arrange necessary repairs
  Help to update and maintain office policies as necessary
  Organize office operations and procedures
  Coordinate with IT department on all office equipment
  Ensure that all items are invoiced and paid on time
  Manage contract and price negotiations with office vendors, service providers and office lease
  Manage office G&A budget, ensure accurate and timely reporting
  Provide general support to visitors
  Assist in the on-boarding process for new hires
  Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
   Assist with planning in-house or off-site activities, like parties, celebrations and conferences
Requirements
  Proven experience as an Office manager, Front office manager or Administrative assistant
  Knowledge of office administrator responsibilities, systems and procedures
  Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  Hands on experience with office machines (e.g. fax machines and printers)
  Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  Excellent time management skills and ability to multi-task and prioritize work
  Attention to detail and problem-solving skills
  Excellent written and verbal communication skills
  Strong organizational and planning skills in a fast-paced environment
  A creative mind with an ability to suggest improvements
  High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.Â
Download Application
return to tstone@yvyla-ie.org
Sincerely,
Terrance Stone, CEO
Young Visionaries Youth Leadership Academy
(909) 723-1694
