Young Visionaries Opportunity

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We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

$15.00 hour

Monday-Friday 9am-4pm

Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

   Serve as the point person for office manager duties including:

       Maintenance

       Mailing

       Supplies

       Equipment

       Bills

       Errands

       Shopping

   Schedule meetings and appointments

   Organize the office layout and order stationery and equipment

   Maintain the office condition and arrange necessary repairs

   Help to update and maintain office policies as necessary

   Organize office operations and procedures

   Coordinate with IT department on all office equipment

   Ensure that all items are invoiced and paid on time

   Manage contract and price negotiations with office vendors, service providers and office lease

   Manage office G&A budget, ensure accurate and timely reporting

   Provide general support to visitors

   Assist in the on-boarding process for new hires

   Address employee’s queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

     Assist with planning in-house or off-site activities, like parties, celebrations and conferences

Requirements

   Proven experience as an Office manager, Front office manager or Administrative assistant

   Knowledge of office administrator responsibilities, systems and procedures

   Proficiency in MS Office (MS Excel and MS Outlook, in particular)

   Hands on experience with office machines (e.g. fax machines and printers)

   Familiarity with email scheduling tools, like Email Scheduler and Boomerang

   Excellent time management skills and ability to multi-task and prioritize work

   Attention to detail and problem-solving skills

   Excellent written and verbal communication skills

   Strong organizational and planning skills in a fast-paced environment

   A creative mind with an ability to suggest improvements

   High School degree; additional qualification as an Administrative assistant or Secretary will be a plus. 

Download Application

return to tstone@yvyla-ie.org

Sincerely,

Terrance Stone, CEO

Young Visionaries Youth Leadership Academy

www.yvyla-ie.org

(909) 723-1694

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